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July 2018

9July

MVNU Summer Quest - Week Three

9:00 a.m. - Noon

Clarence and Jennie Moore Building

16July

MVNU Summer Quest - Week Four

9:00 a.m. - Noon

Clarence and Jennie Moore Building

20July

Alive Festival

Atwood Lake Park, Mineral City, OH. 

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registraracademic expectations

strive for excellence

A normal full-time load is 30 credits for the academic year. The normal load for fall or spring semesters is 15 credits. A student is classified as full-time for academic purposes provided confirmation indicates 12 credits for fall or spring.

A student is not permitted to enroll for more than 18 credits during the fall or spring semesters without the applicable School Dean's written permission.

A tuition overload fee is charged when the load is greater than 18 credits for fall or spring.

Students are classified on the basis of records in the University Registrar's Office. Students may be reclassified at the end of any term.
 

Freshman Admission to a regular course of study leading to a degree.
Sophomore Completion of 26 semester hours.
Junior Completion of 56 semester hours.
Senior Completion of 90 semester hours. A student may participate in senior activities only once.

Special Students may be admitted to take any course(s) from which he or she may benefit and have satisfactory preparation. A maximum of 30 semester hours may be earned in this classification.

Guest Students may enroll after completing the Guest Student Application and submitting a letter of good standing from the college in which the student is regularly admitted as a degree candidate.

MVNU is a teaching institution and, as such, it places a high premium on classroom attendance in order to support and elevate academic excellence. Students, therefore, are required to attend all class meetings of courses for which they are confirmed.

In the event of absence, students are responsible for contacting faculty prior to the absence, unless providentially hindered. Students are responsible for all course work missed.

Attendance policies are to be included in all course syllabi. Decisions about make-up work and grade penalties for unexcused absences are at the instructor's discretion. An unexcused absence is one that does not incur academic penalties.

The following situations constitute excused absences for students. The procedures that follow are also in effect.

University-Sanctioned Events:

  • Field trips and other off-campus events that are University sponsored - Students are responsible for initiating communication with faculty at least one week in advance of the absence. Faculty are to consult the official policy for reporting procedures for Off-Campus Travel.
     
  • Early release for on-campus events that are University sponsored - Students are responsible for initiating communication with faculty at least one week in advance of the absence. Event organizers (usually faculty) are responsible for communicating with the Academic Affairs Office regarding requests for early release notifications.
     
  • Athletic competition events (Varsity, JV, and Club Levels) - Students are responsible for initiating communication with their faculty about their team membership and schedule. Near the beginning of each season, the Athletic Director will send team schedules and tentative rosters to Academic Affairs, which will disseminate this information to faculty. Faculty may verify team rosters and schedules on the web at http://www.mvnucougars.com. Updates are made for roster changes, game cancellations, rescheduled games, pre- and post-season play, and tournament play.
     
  • Away games may require long-distance travel, which could result in teams having to leave campus the night before. For home games, teams usually report to the event 90 minutes prior to game time.
     
  • Athletes who are unable to participate in competition events as a result of injury and who miss class for any athletic event are not excused from class.
     
  • CCP Students are excused from classes for University sponsored events, as well as extracurricular events that are sanctioned by the student's home high school or middle school. Students must communicate with faculty and provide documentation of their participation in the event in order for the absence to be excused. The documentation should be verified by a school administrator, coach, or director in charge of the event in order for it to be valid.

Medical, Legal, and Military Events:

Note: If students miss class for reasons that are not extended in nature (e.g. doctor's appointment, cold, flu), they are not to be sent to the Academic Affairs Office. Absences for short-term medical leave (less than one week of classes) will be excused by the faculty member when proper documentation is provided. Lack of documentation will result in absences being counted as unexcused.

  • Emergencies or death in the immediate family - Students are responsible for initiating contact with the Academic Affairs Office as soon as is practical. Upon receipt of information (written or verbal) from the student, a relative of the student, or an MVNU faculty or staff member, the Academic Affairs office will notify applicable individuals. Immediate family includes parents, legal guardians, siblings, grandparents, aunts, uncles, cousins, and children.
     
  • Legal responsibilities - Students must provide documentation to the Academic Affairs Office no less that one week in advance of the obligation. Upon receipt of appropriate documentation, the Academic Affairs Office will notify applicable individuals.
     
  • Extended illness/medical leave (longer than one week of classes) - Upon receipt of appropriate documentation from the student, the student's parent or legal guardian, an MVNU faculty/staff member, or the student's primary healthcare provider, the Academic Affairs Office will notify all applicable individuals. In certain situations, it may be necessary for the student to withdraw or be withdrawn from a single class or multiple classes.
     
  • Military responsibilities (up to three weeks of classes) - Students must provide documentation of military orders to the Academic Affairs Office within one week of receiving orders. Upon receipt of appropriate documentation, the Academic Affairs Office will notify all applicable individuals. If the leave of absence for military duty is to exceed three weeks, the student must contact the University Registrar to discuss a course of action. In certain situations, it may be necessary for the student to withdraw or be withdrawn from a single class or multiple classes.
     
    • Note: If students miss class for reasons that are not extended in nature (e.g. doctor's appointment, cold, flu), they are not to be sent to the Academic Affairs Office. Absences for short-term medical leave (less than one week of classes) will be excused by the faculty member when proper documentation is provided. Lack of documentation will result in absences being counted as unexcused.
  • Other Situations - Other situations may impact class attendance. In such cases, the appropriate departments or individual will notify faculty directly. Academic Affairs has the final word on approval.

Excessive Unexcused Absences

During the fall or spring semester, students having more than an equivalent of two (2) weeks of unexcused absences in a course will be notified that administrative withdrawal from the course is imminent, pending immediate communication from the student with the professor. In the case that the student goes on to accumulate more than an equivalent of three (3) weeks of unexcused absences in the course, the student will be administratively withdrawn from the course. If the student is administratively withdrawn from a course, the student will receive a grade of WF (Withdrawal Failing) for the course. Students will not be administratively withdrawn on this basis during the last three weeks of class (two weeks of class plus finals week). Instead, the student will receive the earned grade at the end of the term when grades are recorded. See also attendance policies specific to short-term courses (e.g. six- and eight-week online courses during the term).

Note: If administrative withdrawal from a course results in the student's enrollment falling below full-time status (minimum 12 hours), the student's financial aid, athletic eligibility, campus housing, and any other factor that requires full-time status may be impacted.

Appeal Process: Students administratively withdrawn from a course on the grounds of excessive unexcused absences may apply for reinstatement to that course within a week (seven calendar days) of the withdrawal. To accomplish this, the student must complete the required appeal application (on the MVNU Portal at Student Resources/Academic Resources/Excessive Unexcused Absences Appeal Application). The application must be submitted electronically to the Academic Affairs Office, which will seek input from others, including (but not limited to) Center for Student Success personnel, the student's advisor, and the student's professor for the course at issue. Students appealing the administrative withdrawal are required to continue attending the course up through the time of their final decision. The final decision will rest with the Academic Affairs Office and cannot be appealed.

The University issues midterm and final grades to students for the fall and spring semesters. Final grades are issued for all terms. All grades may be viewed on the student's web page.

Grade information cannot be released to others (e.g., parents, guardians, etc.) without the student filing a written release in the University Registrar's Office.

System of Grading

The University utilizes the following letter grade system. Faculty have the option of adding the +/- to letter grades.

  • A 4.0 grade points per semester hour: A superior grade earned by work consistently exceeding high standards as judged by both internal and external criteria.

  • A- 3.7 grade points per semester hour.

  • B+ 3.3 grade points per semester hour.

  • B 3.0 grade points per semester hour credit: A good grade signifies accomplishment which is above average in quantity and quality.

  • B- 2.7 grade points per semester hour.

  • C+ 2.3 grade points per semester hour.

  • C 2.0 grade points per semester hour: A satisfactory grade characterizes the performance of most studies as judged by both internal and external standards.

  • C- 1.7 grade points per semester hour.

  • D+ 1.3 grade points per semester hour.

  • D 1.0 grade point per semester hour: A passing grade represents sufficient accomplishment to pass the course, but does not meet the average standard.

  • F 0.0 grade points per semester hour: A failure earned when the course was completed; no credit is earned.

  • X 0.0 grade points per semester hour credit: A failure earned because the course (e.g., an assignment or examination, etc.) was not completed, or official withdrawal procedure was not completed; no credit is earned. (Applicable only to Graduate and Professional Studies Programs)

  • EM not computed: Credit by examination.

  • S not computed: Satisfactory work has met prescribed standards for the course.

  • U not computed: Unsatisfactory work has not met prescribed standards for the course.

  • W not computed: Withdrawal within the specified date, or after the specified date with Academic Affairs Office permission.

  • WF not computed: Withdrawal failing when a student withdraws from the University after the last day to withdraw from a course deadline.

  • WP not computed: Withdrawal passing when a student withdraws from the University after the last day to withdraw from a course deadline.

  • I not computed: Incomplete work necessitated by a case of serious illness or other emergency. The student must petition the instructor of the course in conjunction with the appropriate school dean. Such a request must be submitted prior to the final examination period.

The number of grade points earned in a course is obtained by multiplying the number of semester hours for the course by the number of grade points per credit hour for the grade received in the course. The cumulative grade point average is computed by dividing the total number of grade points received by the total number of grade point average hours in courses in which grades have been received.

Academic standing of all students is reviewed by the Student Academic Life Committee (SALC) after final grades are submitted at the end of each semester (fall and spring). In some instances, a student's academic standing may be reviewed after the summer terms. 

The minimum cumulative grade point average to graduate from the University is a 2.00. Some programs require a higher minimum grade point average to graduate. Good academic standing is defined as maintaining the minimum cumulative grade point average of 2.00 ("C" average). The University does allow (as needed) for gradual attainment of the minimum cumulative average to students in their first three semesters of attendance, as outlined in the chart below.

Semester of Attendance at MVNU

Minimum Cumulative Grade Point Average Required

1

1.700

2

1.800

3

1.900

4 and beyond

2.000


Along with maintaining the required minimum cumulative grade point average, students must also make satisfactory academic progress indicated by a 2.00 grade point average during each semester of their attendance. 

Good academic standing and satisfactory academic progress is granted to students:

  • Whose cumulative grade point average meets the minimum required after the respective semesters of attendance; and

  • Whose semester grade point average remains at or above 2.00, or does not drop below 2.00 for two consecutive semesters, while at the University.

Students not making satisfactory academic progress may be subject to one of the following: 1) academic warning, 2) academic probation, 3) continue on academic probation, or 4) academic dismissal. These four provisions are described below. In addition, the SALC may include other stipulations that must be met in response to any of these academic standing or academic progress options. 

Academic Warning status is issued to students:

  • Whose semester grade point average is below 2.00 during the fall or spring semester, while the cumulative grade point average meets the minimum required after the respective semester of attendance (see chart above). Those on academic warning maintain good academic standing even though performing below satisfactory academic progress.

Academic Probation status is issued to students:

  • Whose cumulative grade point average is below the minimum required after the respective semester of attendance, but whose semester grade point average is 1.00 to 1.99; or

  • Whose term grade point average is 1.00 to 1.99 in two consecutive semesters of attendance, even if the cumulative grade point average remains above the minimum required after the respective semester of attendance for good academic standing; or

  • Who were placed on academic dismissal, appealed, and were re-admitted by the SALC for the next term of attendance.

  • Who left the University on academic probation or academic dismissal, sat out the required semester(s), then re-applied and enrolled again at the University.

Note: First-time freshmen who are placed on academic probation for their second semester for having a cumulative grade point average of less than 1.70 will also be placed on social restriction for the same time period. Under this social restriction: [a] the first-time freshman is not eligible for a late pass, and [b] overnight sign-outs are limited to home. Specific rules for academic probation are outlined below for transfer students. 

Continue on Academic Probation status may be issued to students:

  • Who show improvement in a term, but whose academic performance has not yet shown consistency above 2.00 over consecutive semesters. This status may remain, even if the required minimum cumulative grade point average for semesters of attendance is met.

Academic Dismissal status will be issued to students:

  • Whose term grade point average is below 1.00 in any semester of attendance, even if the required minimum cumulative grade point average for semesters of attendance is met.

  • Whose term grade point average is below 2.00 in three consecutive semesters of attendance, even if the cumulative grade point average for good academic standing remains above the minimum required after the respective semester of attendance.

  • Who were on academic probation in a semester and did not show satisfactory academic progress as determined by the SALC. In most cases, these students also do not meet the minimum required cumulative grade point average after the respective semester of attendance.

Note: Specific rules for academic dismissal are outlined below for transfer students. 

Off Academic Probation status will be issued to students:

  • Who while on academic probation meet the semester and cumulative grade point average required after the respective semesters of attendance.

Students under academic probation who make satisfactory academic progress in a given semester may: 1) be taken off academic probation and given good academic standing if progress made is sufficient to establish semester and cumulative grade point averages above the minimum required; or 2) continue on academic probation if improvement in academic progress was shown yet was insufficient to be removed from academic probation. The SALC may also include other stipulations that must be met to any of these academic status options.

First-time Transfer Student academic policies include the following:
Transfer students who are accepted to the University in good academic standing are evaluated by the cumulative grade point average and semesters of attendance at Mount Vernon Nazarene University as described in the satisfactory academic progress chart presented above. 

Transfer students who are accepted to the University on academic probation are evaluated according to these satisfactory academic progress criteria. At the end of the first semester, if the semester grade point average is:

  • > 2.00, the student will be considered a student in good academic standing and taken off academic probation for the next semester.

  • > 1.70, but < 2.00, the student will continue on academic probation for the next semester.

  • < 1.70, the student will receive academic dismissal for the next semester.

Academic dismissals for all students are for a period of one full semester (summer sessions excluded). Second and subsequent dismissals are for one full academic year. Students under academic dismissal may appeal their dismissal to the Student Academic Life Committee. Direct questions about the appeals process to the Director of Student Success. 

After the dismissal period is served, students can apply for reinstatement to the University through the Admissions Committee. The completed Application for Re-admission must reach the Admissions Office no less than six [6] weeks prior to the beginning of the term for which re-admission is requested. 

Academic Ineligibility 

Students on academic probation or academic dismissal are ineligible:

  • to participate in intercollegiate athletic practice or competition;

  • to participate on University-sponsored church relations ministry groups;

  • to participate in selected activities that officially represent the University to the public, as determined by the Office of Academic Affairs;

  • to hold any appointed or elected office within the Student Government Association or other official University clubs or organizations.

Students under certain discipline contracts administered by the Student Life Office may also be ineligible to participate in the above listed activities. 

A list of candidates for leadership positions in all student organizations must be submitted to the University Registrar for an eligibility check one week prior to publishing or printing a ballot. A list of those students under consideration for church relations or official representative groups must be presented to the University Registrar for an eligibility check prior to consideration for selection or payment of required deposits for group participation. Students receiving academic probation or dismissal during a term of service must relinquish student leadership or church relations ministry group positions immediately upon notification of academic probation or dismissal. The continued involvement of students chosen for activities officially representing the University who receive notification of academic probation after paying required deposits, but prior to actual participation, will be judged on a case-by-case basis by the Office of Academic Affairs; those receiving academic dismissal will become ineligible for participation.

For more info

MVNU Registrar's Office
740-392-6868, ext. 4530