Mount Vernon Nazarene University
MVNU is a teaching institution and, as such, it places a high premium on classroom attendance. Students, therefore, are expected to attend all class meetings of courses for which they are confirmed.
In the event of absence, students are responsible for contacting faculty prior to the absence, unless providentially hindered. Students are responsible for all course work missed.
Attendance policies are to be included in all course syllabi. Decisions about make-up work and grade penalties are at the instructor’s discretion.
The following situations will be given consideration by faculty. The procedures that follow are also in effect.
Athletic events – Students are responsible for initiating communication with their faculty about their team membership and schedule. Near the beginning of each season, the Athletic Director will send team schedules and tentative rosters to Academic Affairs, which will disseminate this information to faculty. Faculty may verify team rosters and schedules on the web at http://www.mvnu.edu/sports/index.asp. Updates are made for roster changes, game cancelations, rescheduled games, pre-and post-season play, and tournament play.
Note: Away games may require long-distance travel, which could result in teams having to leave campus the night before. For home games, teams usually report to the event 90 minutes prior to game time.
Field trips and other off-campus events – Students are responsible for initiating communication with faculty well in advance of the absence. Faculty are to consult the official policy for reporting procedures for Off-Campus Travel.
Early release for on-campus events – Students are responsible for initiating communication with faculty well in advance of the absence. Event organizers (usually faculty) are responsible for communicating with the Academic Affairs Office regarding requests for early release notifications.
Emergencies or death in the immediate family - Students are responsible for initiating contact with the Academic Affairs Office, as soon as practical. Upon receipt of information (written or verbal) from the student, a relative of the student, or an MVNU faculty/staff member, the Academic Affairs Office will notify interested individuals.
Note: Immediate family includes: parents, brothers, sisters, grandparents, aunts, uncles, and cousins.
Legal responsibilities – Students must provide documentation to the Academic Affairs Office no less than one (1) week in advance of the obligation. Upon receipt of appropriate documentation, the Academic Affairs Office will notify interested individuals.
Extended illness/medical Leave – Upon receipt of appropriate documentation from the student, the student’s parent, an MVNU faculty/staff member, or the student’s primary healthcare provider, the Academic Affairs Office will notify interested individuals. In certain situations, it may be necessary for the student to withdraw or be withdrawn from a single class or multiple classes.
Note: If a student misses class due to reasons that are not of an "extended" nature (e.g., doctor’s appointment, cold, or flu, etc.), they are not to be sent to the Academic Affairs Office. It is up to the faculty member to decide if the absence will be excused or unexcused.
Other situations – There may be other situations that impact class attendance (e.g., disciplinary suspension, counseling, etc.). In such cases, the appropriate departments or individual will notify faculty directly.
Excessive Unexcused Absences
During the fall or spring semester, students having more than an equivalent of two (2) weeks of unexcused absences in a course will be notified that administrative withdrawal from the course is imminent, pending immediate communication from the student with the professor. In the case that the student goes on to accumulate more than an equivalent of three (3) weeks of unexcused absences in the course, the student will be administratively withdrawn from the course. Students will not be administratively withdrawn on this basis during the last two (2) weeks of the semester, nor will they be administratively withdrawn from preparatory courses. If the student is administratively withdrawn from a course before the deadline for withdrawing from a course, the student will receive a grade of W (Withdrawal) for the course. If the student is administratively withdrawn from a course after the deadline for withdrawing from a course, the student will receive a grade of WF (Withdrawal Failing) for the course.
Note: If administrative withdrawal from a course results in the student's enrollment falling below full-time status, the student's financial aid, athletic eligibility, and campus housing status may be impacted.
Appeal Process: Students administratively withdrawn from a course on the grounds of excessive unexcused absences may apply for reinstatement to that course within a week of the withdrawal. To accomplish this, the student must complete the required appeal application. The application must be submitted electronically to the Academic Affairs Office, which will seek input from others, including (but not limited to) the Director of Student Success, the Director of Academic Support, the student's advisor, and the student's professor for the course at issue. Students appealing the administrative withdrawal are required to continue attending the course up through the time of their final decision. The final decision will rest with the Academic Affairs Office and cannot be appealed.